Privacy Notice 

Who is undertaking this project? 

The project is being undertaken by a research team based in the Institute of Social and Economic Research (ISER) within the University of Essex 

Institute of Social and Economic Research, 

University of Essex, 

Wivenhoe Park, 

Colchester, 

Essex   CO4 3SQ 

Web: https://www.iser.essex.ac.uk 

The University of Essex is registered as a data controller with the Information Commissioner’s Office (Registration Number: Z699129X). 

The Data Protection Officer for the University of Essex is ; 

Data Protection Officer 

University of Essex 

Wivenhoe Park 

Colchester 

CO3 4SQ 

+44 (0) 1206 874853 

dpo@essex.ac.uk  

What are the purpose(s) for which data are being processed within this research project? 

The Understanding Society Scientific Conference 2021 website includes an abstract submission form. This form collects the name, affiliation, contact email and abstract of the person completing the form. This information will be used to respond to applicants to let them know about the outcome of their abstract submission.    

What is the legal basis under which data is processed within this research project? 

Under the General Data Protection Regulation (GDPR), a legal basis is required for processing of personal data.  The legal basis under which data is processed within this project is: 

Article 6 (1) (a) – “the individual has given clear consent for you to process their personal data for a specific purpose”. The specific purpose is detailed in the previous section, and submission of the abstract is deemed to be informed consent to the processes detailed within this privacy notice. 

This particular project does not involve the processing of data concerning gender and ethnicity or any other ‘special categories’ of data as defined within the GDPR. 

For further information, see: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/ 

Which sources of data are being used by this project? 

Name, affiliation, job title and email address entered by an individual when submitting their abstract for consideration.  

How is the data being collected within this project? 

The data is being collected by the abstract submission form on the Scientific Conference website.  

What categories of data will be obtained from these sources? 

The project will obtain specific data from the abstract submission form.  The data that will be obtained has been identified by the team as necessary and sufficient to support the processing objectives. 

The following data will be obtained: 

Name 

Affiliation 

Job Title 

Email address 

Will my data be used by the project? 

The data will be used to contact individuals to let them know the outcome of their abstract submission and to send them details of their conference participation. 

Can I opt-out of the use of my data by the research project? 

You can request that your data is removed at any time.  

How will my privacy be protected? 

All data received at the University of Essex will be securely stored within an infrastructure that is certified to the Internationally agreed standard for Information Security (ISO27001:2013), and will be managed in accordance with the Data Sharing Agreements that govern the use of the data obtained from the different sources.  Access to the data will be restricted to a small number of named and approved members of the project team. 

What are my rights in relation to the data? 

The General Data Protection Regulation provides the following rights for individuals in relation to their personal data: 

The right to be informed 

The right of access 

The right of rectification 

The right to erasure 

The right to restrict processing 

The right to data portability 

The right to object 

Rights in relation to automated decision making and profiling 

For further information, see: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/. 

A summary of these rights and their applicability in respect of this project is provided in the table below. 

Right	Applies to this project ?	Rationale
The right to be informed	Yes	Details regarding the project and its use of data are provided within this privacy notice.
The right of access	Yes	Data can be accessed on request.
The right to rectification	Yes	Contact details can be corrected.
The right to erasure	Yes	Contact details can be withdrawn at any time.
The right to restrict processing	Yes	But only by withdrawal of the abstract. By submitting an abstract the individual is consenting to their data being used to contact them.
The right to data portability	Yes	The Data Subject can request copies of their submitted data in electronic format.
The right to object	Yes	The Data Subject may object to processing of their data, but only by withdrawal of the abstract.
Rights in relation to automated decision making and profiling	No	There is no automated decision making or profiling proposed in this project.

Will my data be transferred to any organisations outside of the University of Essex? 

No Data be transferred outside of the University of Essex.  

How long will my data be retained by the research project? 

Data will be retained by the project team for six months following the abstract submission.  

What if I have further questions? 

Please contact the Understanding Society Communications Team using the email comms@understandingsociety.ac.uk  

Additionally, any queries or concerns regarding the processing of personal data can be made to either the University of Essex Data Protection Officer (details at the start of this notice) or the Information Commissioner’s Office (https://ico.org.uk).